Effective Date: 16th January, 2026

Scotphils Empowerment Organization (SPEO) is committed to respecting and protecting the privacy and confidentiality of our donors. This policy outlines how we collect, use, protect, and manage donor information in line with ethical standards and applicable data protection laws.

1. Our Commitment to Donors

SPEO values the trust placed in us by our donors. We are committed to using donor information responsibly, transparently, and solely for purposes that advance our mission and maintain strong donor relationships.

2. Information We Collect

We may collect the following donor information:

• Name and contact details (email address, phone number, mailing address)
• Donation details (amount, date, method, and designation)
• Communication preferences
• Any information voluntarily provided by the donor

SPEO does not knowingly collect sensitive personal data beyond what is necessary for donation processing and donor engagement.

3. How Donor Information Is Used

Donor information is used strictly for:

• Processing and acknowledging donations
• Issuing receipts and maintaining financial records
• Communicating impact updates, reports, and organizational news
• Responding to donor inquiries and requests
• Meeting legal, regulatory, and reporting obligations

Donor information is never used for purposes unrelated to SPEO’s mission.

4. Confidentiality & Data Protection

SPEO maintains appropriate administrative, technical, and physical safeguards to protect donor information against unauthorized access, misuse, alteration, or disclosure.

Access to donor data is limited to authorized staff and volunteers who require the information to perform their official duties.

5. Sharing of Donor Information

SPEO does not sell, trade, rent, or share donor information with third parties for marketing or commercial purposes.

Donor information may only be shared:

• With trusted service providers (such as payment processors) strictly for donation processing
• When required by law, regulation, or legal process

All third-party service providers are required to maintain confidentiality and data protection standards.

6. Donor Anonymity

Donors may choose to make anonymous contributions. SPEO will respect and honor requests for anonymity in public recognition, publications, and reports.

7. Data Retention

Donor information is retained only for as long as necessary to:

• Fulfill the purposes outlined in this policy
• Maintain accurate financial and audit records
• Comply with legal and regulatory requirements

When no longer required, donor data is securely deleted or anonymized.

8. Donor Rights

Donors have the right to:

• Request access to the personal data SPEO holds about them
• Request corrections to inaccurate or incomplete information
• Request deletion of their personal data, subject to legal and administrative requirements
• Opt out of non-essential communications at any time

Requests can be made using the contact details below.

9. Policy Updates

SPEO may update this Donor Privacy & Confidentiality Policy periodically to reflect changes in law, technology, or organizational practices. Updates will be published on our website.

10. Contact Information

For questions, concerns, or requests related to donor privacy and confidentiality, please contact:

Scotphils Empowerment Organization (SPEO)
Email: info@scotphils.org
Website: www.scotphils.org

By supporting SPEO, donors acknowledge and agree to the practices outlined in this policy.